What you need:
Install the app: ScanPro runs in your phone’s browser — no app store download needed.
Install the app: ScanPro runs in your phone’s browser — no app store download needed.
The green badge in the top right corner shows the active auction number. Before you can save any item, an auction must be selected.
Enter item manually to fill in the title and details yourself.
When an admin imports a manifest, ScanPro creates draft lots — placeholder lots pre-populated with the manifest data (title, description, UPC, quantity, consignor, etc.). These drafts sit quietly in the background until a lister physically scans the matching item.
What the lister sees:
Draft lot matched — Lot #14 — will be updated, not duplicated
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Once an item is selected or entered, complete the following:
Generate to clean it up using the product details Generate if it’s missing or needs expanding
Optional lot fields (your admin controls which ones appear): Quantity, Consignor, Starting Bid, Location ID, Pallet, Min/Max Retail
Tap Next: Condition to continue and rate the item’s condition, damage flags, and star rating.
Tap Next: Photos after the condition screen.
Stock images (from the catalog lookup) are already attached. Take item photos to show actual condition.
Made a mistake? Need to add a photo or fix the condition? Use the Find & Edit feature in the Catalog tab.
Editing is only available while the auction is still active. The Auction tab shows the lot list as read-only — edits are done from the Catalog tab.
After adding photos, tap Next: Scan Label →.
The screen shows a summary of your lot — title, condition, auction number, and photo count — so you can confirm you’re saving the right item before you commit.
The physical label on the item has a Lot or Stock Number printed on it.
Errors:
Re-scan link appears if wrong label was scanned
Manual fallback — if camera won’t cooperate, type the 6-character Stock ID (e.g. KJ1234) and tap Go
✅ KJ1234 confirmed = Save Lot, the Stock ID becomes the lot’s unique_item_id and is marked used in the label pool
Edit mode skips the label step entirely — goes straight to “Save Changes” from the photos step since the lot already has its Stock ID.
If you type exactly READ DESCRIPTION into the Image Tag field, then when the admin exports the HiBid Photo ZIP, the app automatically draws a white banner with bold red “READ DESCRIPTION” text across the top of every photo for that lot. This signals to HiBid bidders to read the lot description before bidding (used for lots with damage, missing parts, caveats, etc.).
General use
Any other value you type is just stored on the lot as metadata. The placeholder says e.g. IMG-001 — it’s there if you want to cross-reference photos with an external system or give a photo batch a reference code. Currently nothing else in the app reads or acts on it beyond the READ DESCRIPTION check.
Where it appears
Tap Auction to see all lots in your active auction. Use the search bar to find a lot by lot number, Stock ID, or title. Tap any lot to see its full details and photos.
This is a view-only list. To make changes, use Find & Edit from the Catalog tab.
Use Shelf mode when placing cataloged items on a shelf or pallet.
Tap Settings to personalize your experience:
| What you want to do | Where to go |
|---|---|
| Start a new lot | Catalog tab → Scan or Search |
| Fix a lot you already saved | Catalog tab → Find & Edit Existing Lot |
| Browse lots in your auction | Auction tab |
| Assign a shelf location | Shelf tab |
| Change your settings | Settings tab |
| Switch auction | Auction tab → tap a different auction |
As an admin you control everything the listers work within. You create auctions, manage lots, handle consignors, print labels, export to HiBid, and monitor your team’s performance.
Listers can only see and act on what you’ve set up.
When you log in you land on the Admin Dashboard. The top navigation gives you access to:
| Mode | Labels show | Lot # assigned | Stock ID assigned |
|---|---|---|---|
| Sequential | Lot number | Auto (1, 2, 3…) | Auto in background |
| Prefixed | Lot number | Auto (A-001…) | Auto in background |
| Manual | Lot number | Lister scans label | Auto in background |
| Stock ID | Stock ID (e.g. KJ1234) | Auto in background | Lister scans label |
Before listers start cataloging, print a batch of labels to hand out.
available
HiBid-Auction-{number}-{date}.csvConsignors are individuals or businesses that bring items to you to sell on their behalf.
Access: Team tab → Consignors
Managing consignors:
Consignor report:
The Team tab has four sections:
Team totals — aggregate numbers across the whole team
The Items tab is the pkgPlace product catalog — independent of any specific auction.
When an admin imports a manifest, ScanPro creates draft lots — placeholder lots pre-populated with the manifest data (title, description, UPC, quantity, consignor, etc.). These drafts sit quietly in the background until a lister physically scans the matching item.
Draft lots that are never scanned by a lister remain as drafts indefinitely. You can see and manage them in the lot list — filter by status to find unmatched drafts before closing an auction.
Paste any product URL (Walmart, Best Buy, Canadian Tire, etc.) and hit Enter or Go.
URLs get title only — no images or price, since there’s no structured API for them.
The following companies are in the Quickscan
| Task | Where |
|---|---|
| Create an auction | Auctions tab → + New Auction |
| Print a label batch | Open auction → Print Labels |
| Import a manifest | Open auction → Import Items |
| Export to HiBid | Open auction → ⬇ HiBid Export |
| Edit a lot | Open auction → tap lot row |
| Move passed lots | Open auction → select lots → Move to auction |
| Manage consignors | Team → Consignors |
| View team performance | Team → Performance |
| Edit global item data | Items tab → search → edit |
| Switch to lister mode | Top nav → Scan Items |
| Adjust label settings | Team → Settings |
Before your get started, update your winning bid notification and customer invoices, Create a ‘Delivery’ lot, add images to your lot and create a website banner, and update your Terms and Conditions. The following will help you set up your business to notify your customers of the pkgPlace partnership.
NEW – pkgPlace helps your customers schedule a time to pick up of their items from your facility and NOW ours. And of course, we still deliver to the customer’s door.
If you do not want to use our free scheduler for customers to schedule a pick up at your warehouse, then use the following information in the winning bid notification email that is sent to your customers.
To request a delivery or to pick up your items at a pkgPlace pick up depot, visit https://app.pkgplace.com/customer.
Don’t forget to include it in the bottom of your invoice.
If you wish to use our complimentary scheduler to organize pick ups from your warehouse with the pkgPlace delivery and depot services then add the following to your winning bid notification email. Make sure you edit it to add your auction in the link.
To schedule a pickup at our warehouse or request a delivery from pkgPlace (which includes using the pkgPlace pickup depot), visit https://app.pkgplace.com/ah/<enter your action name as it is in pkgPlace>.
Lead
Delivery or pick up depot with pkgPlace.
Description
Request a pick up at a pkgPlace depot or enjoy delivery to your door with www.pkgplace.com.
Add the images below to improve your lots.
Include this banner on your website and hyperlink to www.pkgplace.com to make life easier for your customers.
It is the responsibility of the bidder to sign up for delivery with pkgPlace directly and to understand their terms and conditions prior to requesting the delivery.
We don’t release the items for delivery until the items have been paid for in full.
We are not responsible for any items after it is released from the warehouse to pkgPlace.
Payment is made directly to pkgPlace.
Here you will be able to get yourself logged into AuctionPro Warehouse software.
Turtorial
This section will guide you through the steps to add an auction to the pkgPlace auction view. Used properly, the pkgPlace app will help the warehouse run smoother and without the need for paper.
Download the Auction from HiBid
Upload the Auction to pkgPlace
Congratulations!! Your items and invoices are cataloged.
Use the labels for Shelves, Bins, Pallets, and any other area where you keep items. Our shelf management is fully integrated into the cataloging app.
Simply scan the shelf and the items as you put them onto the shelf and this information follows the item until it is pulled off the shelf. Our labels are scannable with QR codes and the big clear labels make it easy to identify the shelf.
Tutorial
Some auction houses catalog the Lots to make them easier to find when picking invoices. To catalogs items after the auction close date, is to keep your items organized for everyone until delivered to the customer.
Tutorial